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For pickup of parcels other than documents, please prepare three English copies of commercial invoices. (Invoices may be required for documents depending on the country and importance of documents.) Per the Customs Act, commercial invoices are required when sending items overseas. As such, commercial invoices are essential for customs export declarations in Japan, import declarations in the destination country customs inspections, etc. Please refer to the following example and create a commercial invoice by using a typewriter, word processer, computer, etc. (Any format is acceptable.)

Please be sure to list the amount. It is not possible to declare 0 (zero) JPY for the price of items. Additionally, falsely declaring a lower price will result in a penalty.

A: Sections for Shipper, Consignee and Importer

Clearly write the name and address of the shipper and consignee in English. Also, please be sure to write a telephone number. Failure to list details such as department name, name of responsible staff, etc. may interfere with correct delivery.
If the Importer is the same as the Consignee, please write "Same As Consignee." If the Consignee and Importer are different, please list information for the Consignee as described above.

B: Right side of the Shipper sections

Please write the UPS tracking number for "UPS TK. Number" and the date on which the invoice was created for "Date." "Ref. 1" and "Ref. 2" can be used to freely write information about the parcel. Please be sure to write the invoice Number, Purchase Order Number, etc. A similar section is provided on the waybill.
Please select correct option for Terms of Sale (Incoterms)
FOB (Free on Board): For transactions in which the Seller delivers the parcel to the aircraft prepared by the Buyer at an airport designated by the Seller.
C&F (Cost and Freight): For transactions which include the air freight costs.
CIF (Cost, Insurance and Freight): For transactions which include the air freight costs and air cargo insurance.
Other: Includes EXW(Ex Works - delivery to factory), FCA (Free Carrier - delivery to carrier), etc.
For "Reason for Export, " write "Gift, " "Sale, " "Sample, " etc.
For "Payment, " please select from "No Commercial Value, " "Commercial Value(Remittance), " and "Commercial Value(Other)." When selecting "Commercial Value(Other), " also write the settlement method(L/C, D/A, D/P, Check, etc.).

C and D: Section for details on items

For "Units, " please write the quantity. For "Unit of Measurement, " please write "Bag, " "Case, " "Kilograms, " "Piece, " etc. For "Description of Goods, " please write information on materials, intended usage, etc. in as much detail as possible. For "Country of Origin, " please write the country of origin. The "Total Value" is calculated by multiplying the "Unit Value" and "Units." Please also write the currency for "Total Value"(JPY, ¥, USD, US$, etc.). If necessary, write information in "Additional Comments."
Please write the total invoice amount and currency. When writing a different currency for each item, please write a total for each currency.
Please write the "Total Number of Packages, " the "Gross Weight" of all parcels when weighted after packing, and the "Net Weight" of the contents only.
Please photocopy 3 copies of the commercial invoice before signing it. After that, the Shipper needs to sign their name and the date on all 3 copies preferably in blue pen(to prove that the signatures were not photocopied).